↓Skip to main content

FileMailer-FM Module #

Put every message into FileMaker — automatically, safely, and in real time.

FileMailer Module

FileMailer Module

A Spring Boot service that keeps IMAP mailboxes continuously synchronized with a FileMaker database, archives attachments, and exposes a clean REST API for reading, composing, and sending email — turning any FileMaker solution into a full email back-office.

Overview #

FileMailer-FM bridges standard IMAP/SMTP servers and a FileMaker database. Emails, folders, and attachments flow into FileMaker automatically; outgoing mail, drafts, and replies are sent back out through SMTP — all driven through a documented REST API.

graph LR; A[IMAP]-->B[FileMailer SYNC service]; B-->C[FileMaker database];
graph RL; A[FileMaker database]-->B[FileMailer REST API]; B-->C[SMTP];

It is designed for organisations that need to centralise email handling, build searchable archives inside FileMaker, and automate mail-driven workflows without writing IMAP plumbing themselves.

Key Features #

IMAP Synchronization #

  • UID-based incremental sync — only new messages are fetched each cycle
  • IMAP IDLE push notifications for real-time delivery (per-account, with server-capability detection)
  • Scheduled reconciliation as a safety net against missed updates
  • Multi-folder support with automatic detection, configurable exclusions (Trash, Spam, Junk…) and auto-restoration of folders that reappear on the server

Attachment Handling & Archiving #

  • Attachments extracted automatically during sync
  • Hybrid storage: filesystem tree and FileMaker container fields
  • Configurable size limits and nested directory layout
  • HTTP access to stored files via a /mailbox/{account}/{folder}/{email}/{filename} endpoint

Outgoing Mail #

  • Draft creation and editing with full message composition
  • Attachments can be added to drafts before sending
  • Send, resend, and forward messages through SMTP (SSL 465 / STARTTLS 587)
  • Multiple SMTP configurations per account

Multi-Account Management #

  • Unlimited email accounts managed side by side
  • Independent IMAP and SMTP configuration per account
  • Soft-delete with configurable retention — emails are never silently destroyed

Security #

  • IMAP and SMTP credentials encrypted with AES-256-GCM before being stored
  • HTTP Basic authentication on all API endpoints (Spring Security)
  • Transactional writes for data integrity

Integration #

  • RESTful JSON API with full Swagger / OpenAPI documentation
  • RapiDoc UI alongside Swagger UI
  • Type-safe external configuration (no JAR rebuild required)

Use Cases #

  • Email archiving & compliance — every incoming message preserved in FileMaker
  • Customer communication history — link emails to customer records in FileMaker
  • Workflow automation — trigger FileMaker scripts from incoming messages
  • Multi-mailbox operations — unify corporate, support and sales addresses
  • Attachment processing — automatic extraction and storage of documents

Technical Specifications #

Stack #

  • Java 17+
  • Spring Boot 3.4.x
  • Jakarta Mail (Eclipse Angus) for IMAP / SMTP
  • FileMaker via JDBC with a custom Hibernate dialect
  • Spring Security, Spring Data JPA

Requirements #

  • FileMaker Server with JDBC access
  • Java 17~21 runtime
  • Network access to IMAP and SMTP servers
  • ~512 MB RAM minimum (1 GB+ recommended)

Deployment #

Distributed as an executable Spring Boot JAR with external config/application.properties. A macOS launchd deployment (plist) is included for background service operation.

Pricing #

No online store. This site does not sell modules directly. For purchases, custom quotes, bundled configurations or special requests, please contact us so we can discuss terms, licensing and implementation options.